When it comes to running your small or medium-sized enterprise, one tried and tested way in keeping your operations afloat is to keep your overhead costs at a manageable level. Doing so ensures that the inflow of cash to your business always remains higher than the outflow. This will allow you to keep a healthy profit margin, while giving you the ability to adequately handle all business-related expenses and costs at the same time.
With that said, regular cost management is not enough—it must also be efficient in terms of execution and logistics. Doing otherwise could ironically add to your expenses rather than reduce it instead.
For example, suppose you are looking to purchase the most inexpensive airline tickets for a team of employees in your company. If you spend an entire workday looking for those tickets, then the cost of procurement has already exceeded its expected value. This is because the amount of time you spent finding those tickets could have been used in a more productive and profitable way for the company, such as you attending to your regular workload or getting in touch with potential investors. Efficient cost management means finding a way to identify and acquire savings efficiently, without incurring lost productivity or opportunity costs.
To help you in this regard, here are some cost management efficiency techniques you can apply for your SME.
Take advantage of technological solutions to level the playing field
Don’t let your lack of resources and manpower prevent you from competing with your larger competitors. Look into technological solutions to help streamline tasks that you are constantly having difficulties with. For example, an enterprise resource planning system, or ERP system, can assist in improving your purchasing and cost expenses by automatically tracking your inventory with a digital database.
This digital database will ensure that your employees have up-to-the-minute information on the quantity of your entire warehouse stock. This will then prevent them from making costly mistakes such as ordering too much of an underselling product or requisitioning too little of one that’s in high demand.
Look into outsourcing
Do you require the services of a specific type of expert, such as a visual designer or an app programmer, but are unable to shoulder the cost of hiring one full-time? If so, then look into hiring a freelancer that offers the service and expertise you need. Hiring a freelancer or outsourcing the work you need doing to another company lets you get that urgent business need resolved in a shorter amount of time and with a considerably smaller expense.
Get your office needs fulfilled by one vendor
Try to consolidate the source of all your office needs and utilities to just one vendor if possible. By doing so, your procurement process involves dealing with just one point of contact rather than multiple ones. This makes it that much more efficient. Moreover, buying a higher quantity and variety of resources from one single vendor also gives you the privilege of negotiating for a more favorable price.
Cut back on unnecessary or unused software
Do an audit on the software that you and your employees use in your day-to-day work processes. Check if you have any expensive software subscriptions that are underused or have open source counterparts that you can do with. If there are any, then immediately discontinue your subscription to that software or switch to their free, open-source counterparts. This will have two effects: first, you end up saving on your subscription expenses, and second, your desktops or laptops will be able to perform more efficiently without an unused application taking up space in their hard drives.
Consider telecommuting for your employees
Allowing your employees to work from home can net you a significant boost in both cost management and efficiency. For one, having your employees work from home means that you can eliminate the risk of them coming to work late due to rush hour traffic or a road accident. Another is that your office space, utilities, and supplies costs will be greatly reduced, as you will no longer have any reason to rent a huge office or pay for your employees’ supplies and utility usage.
Cost management efficiency is key to business success and growth
It’s not enough to cut costs in your company to improve its chances of success. You also need to focus on making cost management efficient as well. Otherwise, you may end up inadvertently costing your company even more than you did before you started trying to lower your business expenses. Take the techniques listed above to heart and get started on turning your company into a leaner and more productive outfit.
As for where you can procure a formidable and feature-rich ERP solution, you don’t need to look further than ANSI Information Systems, Incorporated. We are a verified SAP Gold Partner in the Philippines, and SAP Business One is one of our most sought-after offerings. With its enterprise-grade features that are priced accordingly, it’s the perfect choice for the Filipino business owner looking to take their enterprise to the next level. Contact our consultants right away and see what we can do for you.