SAP Business One
Why SAP Business One Is the Best Choice for Philippine SME’s
The very idea of implementing a new enterprise resource planning system can often cause small business owners in the Philippines to become apprehensive. And perhaps they have a good reason to be. Historically, implementing new ERP systems in the Philippines can be long, tedious processes, and businesses don’t always end up with something that suits their unique needs. Glaring service gaps are commonplace during transitions and the actual software may be too complex for many of the end users.
However, a small business cannot expect to join the big leagues if it continues to use outdated or incompatible ERP, project management, and accounting software. In today’s business landscape, a company’s ability to stay on its feet will often hinge on how quickly it is able to respond to new trends and emerging issues. You simply can’t do that with outdated systems.
Worldwide, SAP Business One has the lead when it comes to small-to-medium enterprises – for good reason. It’s specifically designed from the ground up to cater to the needs of smaller businesses. This means unlike its competitors, SAP Business One addresses all of the concerns small business owners have about implementation, customization, functionality, and support that have come to characterize ERP systems changes in the Philippines.
What can SAP Business One do for your business?
SAP Business One is specifically designed for small and medium enterprises, but it’s also being used by non-profit organizations, government agencies, and even Fortune 500 companies. This simple-to-use, yet incredibly powerful software can ramp up efficiency in your SME and help take it to where it needs to be, and beyond. SAP Business One users consistently report the following benefits:
If you use multiple SAP Business One modules to manage different aspects of your enterprise, they will be linked together when appropriate, doing away with the need to manually track down important data whenever you need to use it for a different part of your business. As this is all automated, there will be fewer mistakes due to human error, and less time-spent backtracking. Reports generation and forecasts can also be automated, further simplifying how your organization is run.
SAP Business One considerably streamlines your processes and makes it simple to align different parts of your business. Data only has to be entered once for all the other related modules to have access to it. This results in the entire organization being able to immediately use data as soon as it becomes available. For instance, with SAP Business One, you are able to maintain a smaller inventory and make purchase orders at just the right time, reducing maintenance costs.
As all critical data related to a business can be access instantly, managers can instead spend more time weighing the pros and cons of certain actions and less time messing around with the minutiae of running a business. As the chances for human error are reduced thanks to the automation provided by the app, managers can be sure they’re getting more accurate data across the whole enterprise. Of course, they will also be able to access this data much faster than they ever had before as well.
By reducing the time needed to access vital data, organizations are able to act in a timelier manner to ongoing events, which mean fewer resources wasted overall. As SAP is also an all-in-one solution, there is no need to purchase any separate third-party apps, saving your business a considerable amount of money in IT expenses.
Expandability and scalability
SAP Business One is currently available with 15 modules that cover Customer Relations Management Financials, Sales Opportunities, Sales – A/R, Purchasing A/P, Business Partners, Banking and Inventory, and more. You can choose just the modules that your business needs and scale up or expand as needed. SAP Business One can also be used throughout a whole organization, regardless of where their sites and offices are located throughout the world. This allows the app to grow with your business – which is why it’s a popular solution even in Fortune 500 companies even though it’s designed with small-to-medium enterprises in mind.
An intuitive interface
SAP’s developers spend a lot of time ensuring that SAP Business One’s user interface is as simple and intuitive as possible, without sacrificing the functionality that is absolutely vital to enable a company to stay on the leading edge of its industry. Users can expect to use basic functions of the app almost immediately, which means a reduced need for IT support as users can figure out the functions for themselves.
Most of SAP Business One’s 43,000 users can attest the app is responsible for setting their organization on the path to better profitability. Taken together, the reduced costs, better efficiency, more timely access to data, modularity, and easy interface provided by SAP Business One will contribute to a better cash flow for your organization.
Some key features
SAP Business One is loaded full of excellent features, informed by SAP’s decades of experience in catering to SME needs. Here are just a few of the features that distinguish SAP from the competition.
All-in-one software solution
While other enterprise resource applications can do a good job in just one area, most businesses can easily use SAP Business One to help manage all aspects of their organization. This means with SAP Business One you no longer need to spend any time or money looking for other possible software solutions from third parties as everything you need is self-contained in one app.
Covers all common business functions.
As mentioned earlier, SAP Business One is able to help manage the most common business functions. Contrary to what other solutions might be offering, SAP Business One is more than just a project-management app or yet another piece of accounting software. Modules are available for the following functions, as of writing:
- Administration – this module allows users to set up the rest of the application
- Customer Relations Management (CRM) – this module links common sales employee tasks to other modules.
- Financials – this module allows you to set up a Chart of Accounts and create journal entries.
- Opportunities – this module contains all the functions needed to manage a lead generation campaign.
- Sales – A/R – this module helps manage your business’s sales flow.
- Purchasing – A/P – the purchase flow from an organization can be viewed and managed here.
- Business Partners – this module contains a master list of leads, customers, and suppliers as well as associated data.
- Banking – this module helps an organization manage their incoming and outgoing payments.
- Inventory – This module allows the tracking of goods, including their value and quantity.
- Resources – This part of SAP Business One allows production resources, such as machinery and personnel to be defined and tracked.
- Production – this module allows the management of your Bill of Materials master data as well as your production orders.
- Project Management –This module allows you to define projects as well as track their progress.
- Material Requirements Planning (MRP) – forecasts of materials and inventory requirements can be created in this module to simplify your organization’s purchase order recommendations.
- Service – This module contains management of service contracts and allows the creation of service calls
- Human Resources – this last module allows you to easily manage employee data, as well as their roles across your whole organization.
Every module is quite powerful on its own, and you can opt to just use the ones you believe you need. But the usability of SAP Business One is increased even further when you use more modules for your enterprise, as related data is instantly linked shared through the whole system.
There’s no need to install anything special on a workstation to be able to use SAP Business One. You can access SAP Business One anywhere you have an internet connection. This makes the app excellent for mobile teams, telecommuters, and other workers and managers who are not bound to an office.
Real-time mobile analytics
SAP Business One allows managers to make timely decisions wherever they are in the world thanks to the included real-time mobile analytics function. Android and iPhone apps and support are available, allowing managers to stay on top of their projects whenever and wherever.
Deployable on-premise or in the cloud
We mentioned browser access earlier, but businesses with special requirements could also opt for onsite implementation of SAP Business One. As a matter of fact, a number of implementations options are available including on-premise, cloud, and cloud deployment service offerings.
SAP Business One is easy to implement and most businesses can transition to the system in a matter of a few short weeks. If you’ve ever had to transition into a new enterprise management app, you’ll know that it often takes as long as several months to a year for most implementations. SAP Business One’s interface is also meticulously designed for ease of use, making it easy for just about any user to quickly master. This translates into less time fumbling around important functions, a lower workload for IT support, and more time doing the things that matter for your business
Designed for flexibility
Not only does SAP Business One have a modular design, but it also has hundreds of available add-on solutions for very specific business needs. With 43 localizations and 27 languages are built-in, and over 400 industry-specific and horizontal solutions are available from SAP partners, you’re sure to find a ready off-the-shelf fix to any limitation you might encounter. The settings, modules, and add-ons all combine to create a business management product where the end users themselves decide how it can be used.
No restriction on the number of users or storage capacity
Unlike many other similar solutions that throttle your ability to work with the apps as your business expands, SAP Business One can truly grow with your business. You can add as many users as you deem necessary and use as much storage as you need, which is a far cry from other solutions.
Who uses SAP Business One?
SAP Business One is currently used by over 43,000 businesses 180 countries. It’s specifically designed for and targeted toward small-to-medium enterprises. However, they are not the only SAP users. There is a long list of famous brands and Fortune 500 companies that use SAP Business One, including names as famous as 3M and 7 Eleven, to Ticketmaster and The Walt Disney Company.
Why is SAP Business One perfect for small businesses?
Simply put, it’s an enterprise planning solution designed to grow with small businesses as they expand. The modular design, quick implementation, simple-to-use interface, and powerful data-sharing and analytics functions make it particularly suited for small businesses that cannot afford the excessive downtime and transition issues that accompany other ERP solutions. Add-ons and new modules can simply be added as desired and new users can be added at no additional cost, making SAP Business One the perfect ERP system for small-to-medium enterprises.
Why choose ANSI Information Systems Inc. for SAP?
While SAP Business One is an extremely powerful app, the SAP partner you choose to help you implement it for your business matters. Like with any other custom solution, takes an intimate knowledge of both the application and the local market to be able to effectively use SAP Business One as your ERP system. And when it comes to SAP implementation, you won’t go wrong with ANSI.
ANSI Information Systems, Inc. is one of the earliest SAP Channel Partners for SAP Business One in the Philippines. It has been offering SAP ERP solutions in the country since 2006, giving ANSI over a decade of hard-earned experience in implementing SAP Business One in the Philippine retail, distribution, trading, food, and manufacturing sectors. Few, if any, other SAP partners in the Philippines can claim ANSI’s intimate knowledge of how to implement SAP Business One in those industries.
If you’re ready to make the move to SAP Business One and have it implemented by one of the most experienced teams in the business, contact us.